January 17, 2014

Holiday Pay & Vacation Time

Contract Reminders From IAPE

Under the terms of the collective agreement between IAPE and Dow Jones & Company, all employees, regardless of overtime eligibility, are entitled to Holiday Pay whenever they are required to work on any of the holidays recognized by the IAPE/DJ collective bargaining agreement. The eight U.S. holidays recognized by the contract are New Year's Day, Martin Luther King Jr. Day, President's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving and Christmas.

In Canada the CBA recognizes New Year's Day, Good Friday, Victoria Day, Canada Day, Labour Day, Thanksgiving, Christmas, Boxing Day, St. Jean Baptiste Day (in Quebec) and Civic Day (in Ontario).

Monday, January 20, 2014 is Martin Luther King Jr. Day. Any IAPE-represented employee in the United States who is assigned to work on Monday is entitled to Holiday Pay: time and one-half for any regularly scheduled hours, and double-time for any hours in excess of your regular day (plus another day off, or an additional day's pay — at the discretion of the Company).

Tips on filing for Holiday Pay may be found here — but please remember, whenever you make a Holiday Pay claim, HReSource will only accept pay requests from the previous eight weeks. If you worked on New Year's Day — for example — and you realize during the first week of March that you forgot to file for your time, you will be required to deliver a paper time slip to the Payroll Department.

Now that 2014 is well under way, we would like to take this opportunity remind all IAPE-represented employees — on both sides of the border — of our contract's negotiated vacation time provisions.

Article IX contains the following simple chart:

Full-time IAPE-represented employees may schedule their full vacation complement now, subject to the terms of our contract (''Vacation time shall be scheduled at the mutual convenience of the Company and the Employee, pursuant to past practice''). Vacation time IS NOT prorated for purposes of scheduling time off from work.

Vacation time IS prorated for purposes of paying unused vacation in the event of a departure from Dow Jones. And please remember — personal days (''floaters'') are different from vacation days. The Company has no obligation to pay for unused personal days when an employee leaves Dow Jones.

Some notes:

During the first year of employment (if hired after January 31), vacation time is prorated by month until the start of the new calendar year. For example, an employee hired in May would work eight (8) months of the year, and would be entitled to eight twelfths (2/3) of the minimum three (3) weeks of vacation which would be ten (10) vacation days for full-time employees working a 5-day week.

Regular part-time Employees shall be entitled to paid vacation based upon attaining the anniversary of their employment at any time during the current vacation year as follows: 1 year = 2 weeks, 4 years = 3 weeks, and 7 years = 4 weeks.

If you have any questions about these or any provisions of the IAPE contract, please reach out to your local IAPE Director, or contact IAPE president Bob Kozma, treasurer and grievance committee chairman Rob Johnson, or executive director Tim Martell.